ProSchedule
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Principle Pay for real hours — and only the hours you need

The right people, at the right hour

ProSchedule is a shift-planning platform for restaurants and multi-site chains. Schedules are built from your sales forecast, actual hours come from biometric clocks, and every paid hour is checked against how many people were really needed.

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Forecast → schedule → biometrics → time sheet → labor cost

Principle

Two questions for every paid hour

A time sheet only answers the first one: was the person at work. ProSchedule answers both — and shows where your payroll drifts away from what the business actually needed.

01

The hour was really worked

Clock-ins and clock-outs come straight from the biometric terminal — no manual entry, no padding. Every edit stays in the history with its author and comment and waits for a manager’s approval.

  • Terminal punches and manual edits are shown apart
  • Rounding and trimming to the store’s opening hours
  • Hard hour limits across all of an employee’s stores
  • Time sheets are approved level by level, by role
02

The hour was really needed

Ideal staffing turns the sales forecast into a headcount for every position. The standard accounts for the restaurant concept, sales channels and peak hours — so delivery assembly scales with delivery orders, and the counter with dine-in and takeaway.

  • A “sales → people” ladder for every position
  • Positions and standards per concept: restaurant, food court
  • Order channels: dine-in, takeaway, delivery, aggregators
  • An hourly sales curve from the store’s history — peaks are known in advance

The bottom line

Payroll — against what was actually needed

The “Fact vs Ideal deployment” view compares the hours and labor cost you actually paid with the standard at actual sales. Overspend shows up at once — for crew and managers separately, for every store and week.

Features

One pipeline — from sales forecast to time sheet

Standards are set up once and work every day: the forecast sets the staffing demand, the schedule covers it by your rules, and actual hours flow back into reports.

A forecast you can rely on

A daily forecast with sales, transactions and average check is generated from sales history, edited by hand or by a percentage for the whole month, and loaded from your POS via API.

  • One-click auto-forecast from sales history
  • Change all open days by a set percentage
  • Days the store is closed stay out of the plan
  • Hourly distribution from this store’s — or another store’s — history

PPR · your people

A trained team in every store — and you see where it falls short

PPR is the monthly people review of your chain: certifications and who is cleared to work where, every employee’s statuses and development plan, and how full the structure is against the ideal — from the whole chain down to a single store.

Cleared to work — only with a valid certificate

Each certification gives access to positions or to roles and stays valid for a set period. Lock a position or a role behind a certification, and only employees who have completed the training — with a certificate still in force — can be placed there.

  • A certification grants access to positions or to roles
  • Validity periods and expiry reminders
  • No valid certificate — the employee counts as a trainee
  • Issue a certificate to several employees at once

Reports

Every hour — in money and in people

Reports run on the same data as the schedule: plan, actuals and ideal staffing side by side — for the whole chain, a region or a single store.

Three comparison views

Plan vs ideal, actuals vs plan and actuals vs ideal — one switch.

Labor cost

Crew and manager COL, the cost breakdown and the delta of approved hours.

Your branch of the structure

Everyone sees figures for their chain, region or store — and drills down to a single location.

Exports

Reports to Excel; schedules, days and time sheets to print.

For chains

Fits the way your chain works

From a single store to a chain across several countries: structure, roles and integrations mirror your company, and everyone sees exactly their part.

Biometrics and terminals

Clock-ins and clock-outs from biometric terminals and QR codes, with rounding, trimming and overnight-shift rules.

Company structure

Chain, regions and stores — each with its own opening hours, concept and shift settings.

Roles and access

Sections, schedule approval and time sheet sign-off follow each role and branch of the structure.

HR system

Employees, job titles and structure sync from 1C or your HR platform, and synced fields are locked against manual edits.

Sales from your POS

Hourly sales by order channel and daily forecasts load via API.

Dedicated server

A separate installation for your company, with sign-in at its own address.

Calendar and holidays

The official work calendar, hour norms, days off and days when stores are closed.

Minors

Age-based restrictions apply automatically and lift on the day the employee comes of age.

Notifications by role

Choose who hears about which events, for each role.

Demo

See ProSchedule on your chain

Tell us how many stores you run and how schedules and hours are handled today — we’ll walk you from the sales forecast to an approved schedule, time sheet and labor cost.

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